CREATE ePASS MERS DATA FILE

DESCRIPTION: If you have employees who participate in the Municipal Employees Retirement System (MERS) Defined Benefit Plan, you can create an electronic file to transfer to MERS using this program.

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To access the CREATE ePASS MERS Data File, click on the PAYROLL button, , then click on the CREATE ePASS MERS FILE button.

The following screen will appear:

1. Enter the month that the report pertains to, for example 12/01/2015.

2. Enter your specific MERS Member Number. 

3. If you want 3rd Party Sick Pay included as reportable wages, then click the "Include 3rd Party Sick Pay" box.   

NOTE:  Check your MERS documentation to see if 3rd Party Sick Pay is allowed to be included as wages.

4. Click on the "FIND PAYROLL DATES" button.

5. Once you have clicked on the Find Payroll Dates button, a list of MERS deduction codes and the associated Pay Dates will appear in the appropriate boxes. 

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 6. If the MERS deductions and the Pay Dates are correct, click on the Create MERS ePass File button to create the MERS file.

   Save the file to the appropriate place on your computer/server.

7. After the file has been created, you will receive the following confirmation stating the numbers of MERS records, the Exempt amount and the Contribution amount.

8. If you made corrections to payroll and needed to rerun the ePASS program, when you go to create the file you will receive the following Warning.  Click on YES to overwrite the existing ePASS file; Click on NO to cancel.

9. The file that is created is a text file and it will be named xxxxxxxx.txt, where the x's represent a combination of your MERS member number plus two digits to indicate the report number.  For example, if your MERS member number is 12345 and this is the third file you were creating, the file would be called 1234503.TXT.

10.  Now that the file has been created, you can go to MERS' website and upload this file to their database.