EMPLOYEE BANK ADJUSTMENTS

DESCRIPTION:  Sometimes you may need to adjust an employee's bank balance(s) that can't be accomplished through a payroll entry.  For example:  Let's say a union employee won a grievance from 6 months ago and the award says they are awarded 4 vacation hours.  You can add an entry here for 4 vacation hours.

We will instruct you on how to make a NEW adjustment (the 4 hours) and how to EDIT an existing adjustment (change the 4 hours to 8 hours.)

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TO ADD A NEW ADJUSTMENT:

1. Click on the Payroll button.

2. Click on the EMPLOYEE MAINTENANCE button.

3. Click on the BANKS tab.

4. Click on the correct Bank Type, such as Vac, Sick, Per, etc.

5. Click on the MAKE ADJUSTMENT button.

The following screen will appear:

1. At the top you will see the following information which defaults from the choices you made on the previous screen.

2. Next you will see a Start and End Date and Rerun Query button.  The system will default to a blank start date (which means from beginning of time) to today's end date.  If you want to Select a particular time period to run a query on, enter those specific start and end dates, then click on the Rerun Query button, otherwise just leave as is and it will show everything to date.

3. To enter a NEW adjustment, click on the NEW button.

4. The date field will default to today's date.  To change it, enter the correct date or click on the Calendar button  to find the correct date.

5. Enter the number of HOURS (not dollars!) pertaining to this adjustment in the Amount field.  Can be positive or negative number.

6. Enter the reason for the adjustment to this person's banks.  Though the NOTES section is not required, it is a good idea to put a reason why someone's banks were adjusted.  Months from now an auditor could be curious why a person's banks increased when not in accordance with normal rules. This will give you the reason without you having to try and remember.

7. Click the SAVE button to save this change; (or the CANCEL button if you no longer wish to make this adjustment.)

8. Click Done when you are finished.

TO EDIT AN EXISTING ADJUSTMENT:

1. Click on the Payroll button

2. Click on the EMPLOYEE MAINTENANCE button.

3. Click on the BANKS tab.

4. Click on the correct Bank Type, such as Vac, Sick, Per, etc.

5. Click on the MAKE ADJUSTMENT button.

The following screen will appear:

1. Highlight the bank line requiring the adjustment. (Only MBA - Manual Bank Adjustments - under the SOURCE column can be adjusted in this manner.) 

2. Click on the Edit Button.

3. Change the date and/or the amount as applicable.

4. Update the Notes section as applicable.

5. Click the SAVE button to save this change; (or the CANCEL button if you no longer wish to make this adjustment.)

6. Click Done when you are finished.