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, then click on the CHANGE EMPLOYEE NUMBER button. .png)
CHANGE EMPLOYEE NUMBER
DESCRIPTION: This utility is used to change an employee number that was set up in the system incorrectly, or perhaps the person retired and you would like to change their employee number to R### to designate person is retired. This also gives the ability to use their original employee number over again if you run out of numbers.
NOTE: EVERYONE MUST BE OUT OF THE SYSTEM BEFORE YOU PERFORM THIS UTILITY!
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To access Change Employee Number, click on the PAYROLL button, , then click on the CHANGE EMPLOYEE NUMBER button.
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1. Select the OLD Employee Number by using the pull-down menu to find the employee. (We'll use employee 1062 for our example.)
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2. Enter the NEW Employee Number. (If you want to change a person's employee number that is retired, you can place an "R" before the same number to designate retired. (R0044). .png){kind=small}
NOTE: If this person is retired, you may want to go into Employee Maintenance, under the Employment Tab and enter their Retirement Date. Keep in mind that they will now be listed as R1062 and will be near the bottom of the list (if you sort by Employee Numbers in your list). Now you can set up a NEW person as #1062, since the original #1062 is now #R1062.
3. Click DONE .png){kind=small}
to change the Employee Number. Press Cancel .png){kind=small}
if you do NOT want to change the number.
3.5 If you put in a NEW Employee Number that is already existing, you will receive the following warning:
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Click OK to continue and enter a different NEW Employee Number.
4. Once you've clicked DONE, you will receive the following confirmation screen. Click YES to change the employee number. (NO, if you don't want to change it.)
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5. Now that the number has been successfully changed, click OK to continue.
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6. Click OK to confirm the change and exit Pro Fund Accounting.
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