PAYROLL CHECKLIST

Per Pay Period:

Payroll Information

Payroll Post

Payroll Calculation

Payroll Banks Calculation (if applicable)

Payroll Journal

Payroll Gross and Net Report

Payroll Checks

Payroll Direct Deposit (if applicable)

Per Quarter:

Payroll Tax Reports Wizard

Create MERS Data File (if applicable)

Annually:

W2 Calculation Wizard

Install new TaxTable.ini file from Cogitate

Change Payroll Year Start Date (G/L Constant Maintenance)

As Needed:

Employee Maintenance

Post Third Party Payments

Reconcile Checking Account

Address Maintenance

Deduction Types Maintenance

Department Maintenance

Pay Types Maintenance

Bank Types Maintenance

Reminder: Get new W4 forms from your employees at the beginning of your payroll year and adjust the deduction information for their federal and state withholding where necessary (e.g., number of exemptions being claimed, additional amount to withhold, etc.).

You can fill in and print W4 forms on-line at the IRS’s website. The link is:

http://www.irs.gov/formspubs/lists/0,,id=97401,00.html

Going to this site will display a list of IRS forms that are in Adobe Acrobat format. You can access the form, fill it out while you’re online, and print the form for your files. Find the form you want on their forms list, highlight it and click the REVIEW SELECTED FORMS button.