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, then click on the SETUP PAYROLL TYPES button. .png)
SETUP PAYROLL TYPES
DESCRIPTION: The Payroll Types file contains payroll factors and titles and other pertinent information regarding how a payroll type is taxed, what sort of data will be entered, and any associated banks that might correspond to a particular payroll type. You can set up as many different Payroll Types as needed.
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To setup Payroll Types, click on the PAYROLL button, , then click on the SETUP PAYROLL TYPES button.
The following screen will appear:
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Please see the following topic for help on setting up filters in the payroll types grid: Exploring Grid Filters
TO ENTER A NEW PAYROLL TYPE:
1. Click the NEW button. .png)
This screen will appear
2. Enter the code.png)
3. Enter the Description .png)
4.Enter Short Name 1 and 2.
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NOTE: Short Name 1 will print on your employee's check stub; Short Name 2 is used for information needed to process W2 forms.
5. Enter an account number that will be associated with this Payroll Type. (Ex: Holiday) This way whenever you enter Holiday Pay, it will default to this account number.
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6. Enter the PR Factor. .png)
The PR Factor is the value to multiply the employee's base pay rate by, depending on the Payroll Type being posted. Examples follow:
PR Factor Payroll Type
1 Reimbursed Exp.
1 Salaried
1 Regular (or Hourly)
1.5 Overtime
2 Double-Time
1 Vacation
1 Sick
1 Holiday
1 Personal
1 Comp Time
7. Additional Amount added to rate box: .png)
If the Payroll Type - when used - adds an amount to the employee's regular rate (e.g., the employee is working outside his/her regular job and receives more pay when performed), you can enter the amount to add the regular rate in the "PR RATE ADD AMOUNT" field. (Example: Employee receives $1.50 more to run an excavator versus his/her regular vehicle, then enter 1.50 in the PR RATE ADD AMOUNT box.)
8. Taxable box. .png){kind=small}
If the payroll type you set up is taxable, be sure to check this box.
9. Use Amount box. .png){kind=small}
If you reimburse your employees for their out-of-pocket expenses, you will need to set up a Payroll Type to post this kind of entry (we used E for Expenses). This Payroll Type would not be taxable, and would not have the Taxable box check marked but the USE AMOUNT box would be checked, because entries made to this Payroll Type would always be dollars.
Also, if you want to set up a Payroll Type for your SALARIED EMPLOYEES, click the USE AMOUNT box to indicate that postings to this Payroll Type are dollar amounts and not hours.
10. Is Default Box: .png){kind=small}
If this Payroll Type is the default you want to use when running the Payroll Post program, click the IS DEFAULT box. You would probably want to do this with the REGULAR payroll type since the bulk of your entries would be regular pay.
11. Comp Time box: .png){kind=small}
If the payroll type you’re setting up is for Comp Time, you must enter your Comp Time expense account number and check the "Comp Time" check box. Also, remember to enter the bank type code you set up in Payroll Constants: Bank Types. Don’t check the "Is Amount" box, but do check the "Taxable" box.
12. MERS Exempt box: .png){kind=small}
If the payroll type you are setting up is exempt from being calculated for MERS wages, check the MERS EXEMPT box.
13.Update the following Bank box: .png)
If this Payroll Type is a bank (such as vacation, sick, comp time, or personal), enter the Bank Code to update when this Payroll Type is posted to. (Example: VAC for Vacation). If you are unsure of the code, check your entries in BANK TYPES.
14. When finished entering all necessary information, click the SAVE button. .png)