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, then click on the PERMIT POST button. .png)
PERMIT POST
DESCRIPTION: This program is used by the Road Commissions to fill out different types of permits they use. It is meant to be used as a "point of sale" tool. You will select the type of permit being issued, fill it out, then print it on the spot. This will also make your debit/credit entries in General Ledger.
PLEASE CHECK OUT THE ITEMS BELOW THAT YOU NEED TO SET UP THE FIRST TIME YOU START USING THIS PROGRAM!
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To access PERMIT POST, click on the TOOLS button , then click on the PERMIT POST button.
The following screen will appear:
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BEFORE YOU START USING THE PERMIT POST PROGRAM, YOU WILL NEED TO SET THE FOLLOWING ITEMS UP:
1. At the top of the screen, click on the RECORD button.
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2. Now you will need to take a look at the Debit and Credit account numbers and the amounts charged for each type of permit. You can edit these as necessary, but make sure you keep everything in the same format as it was originally.
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3. When finished editing the debit/credit account numbers and the default amounts, click the FILE button at the top of the screen.
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4. Click SAVE and then EXIT.
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5. You will now be back at the main Permit Post screen.
INSTRUCTIONS TO FILL OUT AND PRINT A PERMIT:
1. SELECT PERMIT TYPE: Select the type of Permit you want by clicking on the pull-down arrow and hovering over the correct one.
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2. Click the NEW button. .png){kind=small}
3. Fill out the necessary information pertaining to that particular permit. NOTE: Depending on the size of your computer screen, you may need to use the scroll bar to see more information.
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4. Once you have filled out all of the necessary information for this particular permit, click the SAVE button. .png){kind=small}
5. To print your permit, click on the PRINT button. .png){kind=small}
6. Click RUN REPORT at the bottom of the print screen if everything in the parameters area is correct. .png){kind=small}
7. When done printing, click the "X" at the top right-hand side of the screen. .png){kind=small}
TO VIEW YOUR TRANSACTIONS IN GENERAL LEDGER POST:
If you wish to view your transactions in General Ledger Post, click on the General Ledger Post button and enter information as normal. The General Ledger Source of Entry is PMT.
ERROR ENCOUNTERED DURING PERMIT POST OPENING
There is only one error that you should encounter when running Permit Post: invalid account numbers. When Permit Post finds an invalid account number on a permit type, it will display the permit type and the account number that has been associated with the permit. You will also be informed that due to this error, your general ledger account (cash and revenue) won’t be updated.
To resolve this problem, write down the account number in error, click OK, then exit the Permit Post program. Run Account Maintenance and setup the missing account number. Remember to give the account a valid account type. Save the new record (click YES if you’re asked to create missing sub-levels), then exit the program and rerun Permit Post.