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, then click on the ADDRESS MAINTENANCE button. .png)
ADDRESS MAINTENANCE
DESCRIPTION: The Address Maintenance program is used to store addresses for various company names. If you issue payroll deduction checks, submit state trunkline billing, or do direct depositing for your employees, you will need to set up address records for these companies or taxing authorities.
A Note Regarding Address Usage
If you need to have a deduction check printed (during your regular payroll processing), then you will use an address record that you have set up to correspond to the deduction code you have set up. (See Setup Deduction Types).
If a deduction code requires a check, but you have not supplied it with an address record’s code, then no check will be printed; you will, however, still see the deduction appear on all your payroll reports and it will be deduction from your cash account, but the deduction will not have a check number assigned to it.
Subsequently, if you don’t want a check printed (for example, you don’t want to print federal, FICA and Medicare checks), do not assign an address code to the deduction.
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SETUP A NEW ADDRESS RECORD
To access the Address Maintenance, click on the PAYROLL button, , then click on the ADDRESS MAINTENANCE button.
The following screen will appear:
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Please see the following topic for help on setting up filters in the payroll address grid: Exploring Grid Filters
1. To set up a new record, click the + New button. .png)
This screen will appear.
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2. Enter a Code to identify the Company. .png)
3. Enter Name of Company .png)
4. Enter a Contact Name, if applicable. .png)
5. Enter an Email Address,Phone Number and Fax Number if applicable.
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7. Enter the Bank Account Number and Routing Number for direct deposit if applicable. This is used for direct deposit payroll deduction checks. If you have that information entered here, then when you run the direct deposit part of payroll the deduction checks that are associated with that address will be included in the direct deposit file. So in essence, if the vendor gives you an account number and routing number to send them money; you can include that along with your direct deposit. Then when the direct deposit gets processed by the bank, the bank will send the vendor the total amount of money for that “deduction check”.
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8. Click SAVE to save your record. .png)