SETUP PAYROLL DEPARTMENTS

DESCRIPTION:  The Department Types Maintenance program is used to set up the FICA and MEDICARE department numbers so that your FICA and MEDICARE employer matching amount will be properly calculated when you run the Payroll Calculation program.

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To setup Payroll Departments, click on the PAYROLL button, , then click on the SETUP PAYROLL DEPARTMENTS button.

The following screen will appear:

Please see the following topic for help on setting up filters in the departments grid: Exploring Grid Filters

Set up each department number where FICA and MEDICARE calculations are made.

Select New

This screen will appear.

1. Enter a department number where wages are posted and taxes are calculated for employees paid.

2. Give the department a name (e.g., Shop).

3. Enter the employee number that you have set up for your FICA and MEDICARE deduction check.

NOTE: You can use the same FICA and Medicare employee numbers for all departments; they do not need to be unique to a department number.

If you’re unsure of the employee number(s) for FICA or Medicare, click Edit, then the small drop-down menu button at the end of each field to select the proper employee number.

Be sure to click the SAVE button  to save your new department record.

After you’ve finished setting up your department numbers, you should check your payroll maintenance file (Employment Info Tab) to be sure you have the proper department numbers entered on all your employee records.